Our Services

Our goal is to help your business clear the decks of all the tedious tasks you hate doing, so you can focus on the ones you frickin’ love!

Find out what we offer…

wedding industry virtual assistant services Scotland UK

The Basics

These are the things we can do for you on a rolling monthly basis. Those boring jobs you need to do every week that you hate? We love em! See below for examples.

Specialist Subjects

These are your one off larger jobs that are billed separately. Big to-do tasks like a new website or an SEO makeover. See below for examples.

Costs

You can purchase one off specialist subjects or you can purchase blocks of hours to be used on any basic tasks you have on the to-do list.

The Basics

virtual assistant services for wedding suppliers - admin services

Email Inbox Makeover – 3 hours

Sort out all your emails into folders. Archiving those that are dealt with and making to-do and live enquiries folder so you know exactly what you’re doing. Inbox zero is achievable!

Email Inbox Maintenance – 1-2 hours per week

Sort out everything that’s piled up. Reply to all enquiries using a canned, but tailored, response (We can make one if you don’t have one) and using your calendar to check if you are available. Replying to any requests from other suppliers.

Client/CRM Management – 1-2 hours per week

Schedule consultations (IRL or video) or set you up with a scheduling app, process booking forms and send contracts / invoices to clients. Chase them for payments/signatures. Send welcome packs. Upsell add on products before the wedding day.
Set up automations for your CRM and customise templates to your business needs. Add in supplier/client contacts.

Trip Booking – 2 hours

Tell us the place and dates and we’ll research & book your flights / accommodation / visas and make you an itinerary. Can also invoice the client if required.

Blog Prep – 45 mins

You tell us where to find the images (we can request usage from the photographer if required), we download and prep images by blogstomping, renaming and uploading into your blog post. Blog post prepped with title, H1, H2, meta title and snippet (the bit that shows on Google). Alt tag every 3rd image (great for SEO) A review quote added if available and all suppliers credited and linked at the bottom (copy of wedding questionnaire/supplier details required).
You just need to add 300 words of text.

Optional Extras:

  • Give us what you want to say in a voice note and we’ll have our copywriter do the rest +1 hour
  • Contact all suppliers to ask them to share the blog post +15 mins
  • Prep a Facebook post that links to the blog and tags all suppliers +15 mins
  • Submit it to wedding blogs to see if they would like to feature it +30 mins
  • The whole blogging shebang – 2.5 hours (wow blogging takes up a lot of your time, doesn’t it?)

Portfolio Refresh – 2 hours

Send us your new fave images and we’ll download the high res, resize them optimally for your website so they are small but perfectly formed, give them SEO friendly names, upload to your platform, add alt text and update your portfolio page.

Website Tweaks – variable

Want some changes made to your website but don’t know where to start? Still rocking a ©2016 footer? Let us fix that for you!

Design – Variable

Make sure you’re presenting your business in the best possible way. Don’t just send a plain word doc as a quote or proposal. We can design your newsletter headers, vouchers, pricelists, proposals and all your documents in your brand colours and fonts.

Social Media – Variable

Want your Insta highlights to look *chef’s kiss*? Get your stories in order with customised templates for your brand. Let’s plan a series of highlights, all branded, that answer your couples questions before they’ve even asked!
Or maybe you want some quote images for your instagram, let us design them for you, in your style and you’ll be ready to make your grid pop.
Running a facebook campaign like mini sessions? Or makeup lessons? Let us design you a facebook image that will have customers coming to you! Will also adhere to facebook advertising guidelines so you can easily boost the post.

Photography – Variable

(Available in central belt Scotland)
Got a new product or about to launch a new service and need some professional images? WIVA is ran by professional photographers who can expertly showcase your work & services.

Insta Prep – 1 hour per week

Prep your Planoly or Later with 5 posts for the week with captions and #’s. You can import the images (or make a folder of options for us to choose from ) and we can arrange and schedule. We can set it up to automatically cross post your insta images to Facebook and Pinterest if required.

Facebook Prep – 1 hour per week

Prep your Facebook with 5 posts for the week with captions and links. We can use images from a folder of options or link to your website content / topical news content.

Pinterest Prep – 1 hour per week

Let’s get pinning. we’ll make boards on your pinterest for venues you’ve worked at and pin images from your website/blog posts to them. We can also make boards for wedding themes or colours and pin related images from your website / pinterest.

Fresh Start – £100
We’ll get your domain, set up hosting, set up your email address, install wordpress and any template/theme you’ve purchased – we make sure all the basics of set up are covered so you’re good to go.

Fresh Look – £250
Bought a template/theme but don’t know where to start? Wish someone could just populate it all for you? WIVA got you!

Fresh Prince – £325
All of the above please.

SEO Setup – £50 per service set up
Wondering where your website ranks in Google but no clue where to start?
Set up Google My Business
Set up Google Search Console
Set up Google Analytics
Set up SERP account to track your Google rankings

SEO Nudge – £175

You’ve already got Google My Business, Search Console and Analytics but you’d like some tips on what else could be improved on your site. We will also set you up a SERP account to track your rankings.

What’s SEO? – £395

Oh boy. WIVA got you. Includes all of the above and we’ll give your website a mini SEO makeover. Let’s get your Google affairs in order pronto!

Specialist Subjects

wedding industry virtual assistant services Scotland UK - web design

Specialist Subjects

Fresh Start – £100
We’ll get your domain, set up hosting, set up your email address, install wordpress/squarespace and any template/theme you’ve purchased – we make sure all the basics of set up are covered so you’re good to go.

Fresh Look – £250
Bought a template/theme but don’t know where to start? Wish someone could just populate it all for you? WIVA got you!

Fresh Prince – £325
All of the above please.

SEO Setup – £50 per service set up
Wondering where your website ranks in Google but no clue where to start?
Set up Google My Business
Set up Google Search Console
Set up Google Analytics
Set up SERP account to track your Google rankings

SEO Nudge – £175

You’ve already got Google My Business, Search Console and Analytics but you’d like some tips on what else could be improved on your site. We will also set you up a SERP account to track your rankings.

What’s SEO? – £395

Oh boy. WIVA got you. Includes all of the above and we’ll give your website a mini SEO makeover. Let’s get your Google affairs in order pronto!

yellow piggy bank costs for virtual assistant services

Costs

All service example times above are rough estimates. Time for each task will be tracked. You will be sent a weekly report so you can see which tasks have been completed, how long they took and how many hours you have remaining.

Hours are purchased in blocks. you have 30 days to use them once purchased, you can rollover up to 10% of your unused hours each month. The more hours you purchase the less you pay per hour. So if you have a big backlog of tasks it’s best to bulk buy.

10 Hours

£ 270
  • 10 Hours
  • £27ph

15 Hours

£ 375
  • 15 Hours
  • £25ph
  • 1 x 30-min Planning Session

20 Hours

£ 460
  • 20 Hours
  • £23ph
  • 2 x 30-min Planning Sessions

Satisfaction guaranteed

for all of our services

We don’t charge you time if we have to learn any software or programmes we’re not familiar with. We’ll familiarise ourselves with it first and only then will any tasks start to be timed.

Services For You

We have services for every wedding professional. Choose your field to see what we can do – especially for you! (Yup, just like Kylie and J-Don)

Photographers

CRMs
Slideshows
Album Design
Image Delivery

Videographers

CRMs
Itineraries
USB Boxes
Film Delivery

Florists

Workflows
Itineraries
Client Gifts
Online Shops

Bloggers

Research
Questionnaires
Vendor Listings
Image Collection

Planners

CRMs
Data Input
Itinereries
Client Gifts

Satisfied Customers

wedding industry virtual assistant reviews Scotland UK